![]() Document Management Software or an Enterprise Content Management Legislative obstacles - compliant or not?īefore rushing into digitizing documents, it is vital to check first whether some compliance regulations require you to retain actual copies of documents with an “inked signature” for a certain period of time.ĭepending on the country, electronic signatures have become as compliant as original ones in past years, but it is always important to double check this first. Before you can start saving time, you most probably need to invest some hours in internal training. And doing this means you will need people who lead by example and are there to train the employees who might not be so technically savvy.Ī paperless office means each and every employee is committed to making the change. Going paperless means you need to digitize and semi-automate multiple company processes. Create an enablement teamĭepending on the size of your organization, you might need an enablement team or simply an enablement person who will drive the change and is responsible for internal trainings. Going paperless might sound like a small effort, but, as with any task, it is not as easy as one two three, and requires carefully thought-out planning and implementation. There are many great examples of failed attempts in new business process implementation or even implementing a simple break culture. Every attempt to change “the way we work” has to be implemented from within and from top to bottom. Company culture - establish a planĬhange comes from within, period. ![]() We also calculated the cost of going paperless. ![]() Thus, we put together this step-by-step guide on where and how to start to automate those old-fashioned processes. Old habits die hard and change has to come from within. It all starts from a learned affinity for using paper. What used to be a more expensive and time-consuming option has now, thanks to hundreds of companies who have rethought old ways of working, become a valid option to actually start saving time, money and the environment. Yet, believe it or not, going paperless is easier than you think. If the uprising of digital documents achieved anything, it was the increase of global paper consumption, as it made documents easily widespread and printable. But the paperless office is still more a myth than a reality. We view, print and use PDFs on our laptops, tablets and mobile phones on a daily basis. Now, 30 years later, the Portable Document Format has been the industry technical standard for well over a decade. Adobe had the ultimate goal of creating a document format that could be viewed on any operating system, and any selected document could always be printed locally. The paperless office – a buzzword that has been around since electronic document formats, or PDFs, to be more exact – emerged on the market in the early 1990s.
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